I personally think that adding addresses automatically is a bad idea, unless you're very restrictive with the rules that trigger the addition.
If you find the above process a bit too long or you need to do this on a regular basis, then using the Add E-mail Address add-in by Sperry Software might come in handy for you (discount code "BH93RF24").Īmongst its feature list is an option to to save all addresses from a message to a Contacts folder of choice with just 1 click.You are responsible for making sure that the addresses you add automatically are kept up to date. You can use "Drag & Drop" to map the custom fields when importing.
Press Finish to complete the Import process. Press OK to close the “Map Custom Fields” dialog. (this goes easier when you first scroll down to “E-mail” in the right column. 
Repeat the process for the “E-mail Address” value but this time drop it on the “E-mail” field in the right column. Once “Name” gets highlighted, release your mouse button to complete mapping the field. Now move it onto the “Name” field in the right column. In the left column you’ll now see two values “Full Name” and “E-mail Address”.Ĭlick on the “Full Name” value and hold down you mouse button. Press the “Map Custom Fields…” if the dialog doesn’t open automatically already. Select the “Import” checkbox if it hasn’t been selected already. Select the Contact folder you want to import the contacts to. Set your duplicate handler option as you please. Browse to the location of the modified txt-file or csv-file. Select Import from another program or file. The last step is to import the created txt-file into the Contacts folder. csv.Įxample of modified txt-file of a saved Contact Group. If you are using Outlook 2013, 2016, 2019 or Office 365, rename the file from. Above the first email address type the following. Remove the first few lines which contain the name of the Contact Group and the word “Members”. Double click on the saved txt-file to open it in Notepad. Save the Contact Group to the Desktop or another convenient location.īefore you can import the txt-file as contacts, headers must be added and some additional comments need to be removed. At the bottom of the Save As dialog, set the “Save as type” dropdown list to Text Only (*.txt). Select the Contact Group in your Contacts folder. This will create a structured file which lets you easily import the members as separate contacts. Once you have created the Contact Group, you must save it as a txt-file. Step 2: Save the Contact Group as a txt-file Step 1: Create a Contact Group firstīefore you begin, you must first add the recipients to a Contact Group as discussed in Creating distribution list from email recipients. Whether it is actually faster than adding them 1-by-1 depends of course on the amount of recipients that need to be added. In reality, you’ll click through it in about 2-3 minutes (or less than 1 once you’ve had a bit of practice). Note: Due to completeness, the instructions below may suggest that it is a long and complicated process. 
Saving every recipient as a separate contact has the added benefit of easily contacting just that specific contact or to use a Mail Merge instead of a Contact Group to contact the entire group while also being able to personalize each email automatically. With a few additional steps, you can quite easily create separate contacts from the list of recipients of a message or any existing Contact Group (aka: Distribution List). Is that possible as well without having to right click each recipient and then choose “Add to Outlook Contacts? Instead of creating a Contact Group (aka: Distribution List), I want to add everyone the message was sent to as a separate contact. As a responds to Creating distribution list from email recipients the following question was asked
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